The Project Team sought guidance from the Information Manager and his Deputy on writing a customised Data Protection Policy for use with the recently purchased VOXUR Units. After a discussion last week, the Information team have authored a bespoke policy that the team are extremely happy with. It captures the essence of what the project is trying to achieve through its stakeholder engagement activities, in a concise and comprehensible statement. After some discussion, we decided that a fairly generic approach to the statement would be beneficial, allowing us to re-purpose the statement for additional use with the Flip video cameras:
I, the user and stakeholder consent to my video contribution being used for the purpose of developing educational provision at Birmingham City University, subject to the statement below:
The University appreciates the input of respondents as stakeholders, who will thereby have enhanced opportunities for influencing the development of educational provision; video footage will be treated as the stakeholder’s personal data as defined in the Data Protection Act 1998. The Act demands that such personal data will be held securely, solely for the purpose described above, and disposed of in a timely fashion (the University does, however, reserve the right to re-visit this data over a reasonably lengthy period as part of the exercise). The University may also share your video data with various other educational institutions (e.g. universities, Further Education institutions and JISC (the Joint Information Systems Committee) so as to maximise the effect of your valued input.
The T-SPARC Project continues to become increasingly stakeholder focussed and we feel that the new Data Protection Policy emphasises this recurrent theme of the project.
One of the areas in which we wanted to emphasise clarity in was the ability to re-visit data in the future, ensuring we (the University) have the option to re analyse / evaluate video data collected during these exercises at a later date if deemed appropriate. This objective was satisfied as the statement gives the institution consent to re-visit the video data over a reasonably lengthy period of time, and the option to share video data with various other educational institutions (e.g. universities, Further Education institutions and JISC (the Joint Information Systems Committee).
We have been assured the Information Team that this data protection statement falls well within the defined boundaries of the Data Protection Act 1998.
So… Next step………………………… Lets get recording!