Following a meeting yesterday with BCU’s Head of Project Management in Corporate ICT, several updates have been agreed that will move the system development process forward in the coming months whilst piloting the new workflows:
- The project will have made available the services of our in-house SharePoint 2010 developer over the next couple of weeks to finish all minor tweaks and adjustments to ensure the beta version that is made available to the pilot programme teams is fit for purpose (design informed from initial piloting phase of SharePoint 2007).
- Corporate ICT have agreed that in true ‘Agile’ fashion, our developer will work alongside me (Oliver) in the same physical space whilst I act in a ‘Business Analyst’ capacity. This will allow us to define and solve issues in real time and help to ensure that the developers time is spent 100% on the project during these development sessions.
- Once the software is ready for the piloting phase to begin (we envisage this being in the next couple of weeks) we have agreed that there will be a number of development windows during the process. These will be set at approximately 6 week intervals so that new requirements can be defined (with input and feedback from pilot teams) and technical solutions prepared so that once a development window is reached, the developer will have a set of definitive business requirements to work from.
- As a caveat to the above development window structure, we have also agreed that if an issue becomes obstructive or starts to impede the programme development process in any way (due to unforeseen circumstances or usability issues, for example) , we will have the resources made available immediately to develop emergency solutions.
- The services of one of BCU’s Senior Project Managers for the Corporate ICT Project Office who has extensive knowledge and experience as a software tester has been made available to the project to assist with final testing and run-throughs of test scripts.
- Corporate ICT have another project that is in progress at the moment, the DAM project, (the Digital Asset Management system) which will deliver a single, University-wide repository system for the Universities video, audio, document and image files. It was suggested that T-SPARC project members have successfully gained buy-in to the project from a wide range of stakeholders (both internally, and externally) and have valuable experiences to share that could assist with the effective implementation and embedding of other CICT projects within the institution in the future. Conversations around this topic will continue.
Again, positive momentum in the right direction and further evidence of the deep institutional buy-in that the project continues to develop as we transition into the piloting phase.